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EBOPRAS

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Information We Hold

Who we are.

We, the European Board of Plastic Reconstructive and Aesthetic Surgery (EBOPRAS) are the working

group of the Union of European Medical Specialities Section of Plastic Reconstructive and Aesthetic

Surgery (UEMS-PRAS). We are responsible for the organisation and administration of the European

Board Examination in Plastic Surgery and the maintenance of a register of exam results and

successful Fellows (FEBOBRAS).

Why we collect your data.

We need to collect some information about you to process and facilitate your application for the European Board Examination in Plastic Surgery. We also need certain information about you to maintain a definitive list of FEBOPRAS which is shared with the Union of European Medical Specialities (UEMS).

What information we hold.

We hold your name, contact details, postal address, telephone contact details. Email address, date of birth, nationality, professional and training history, passport details and photograph. We also hold your examination results relating to current and previous applications for the EBOPRAS examination.

How we obtain data

We obtain this data from you when you complete the application form. We collect information from the examiners relating to your results once the exam is completed and corrected. We may obtain some data from your Director of Training, National EBOPRAS Delegate or National Regulating Body.

What we do with your Data

What we use it for

We use your data to process your application and for verification purposes. We use your data to maintain a register of fellows. It is important that we know how many times an applicant has applied for the examination as there is a limit to number of applications can be made by a candidate for this exam.

We do not use your information for marketing purposes and do not share it with anyone who may do so.

Where we store and access it.

Once information is provided to us by you or other people as identified in this document, your information is stored on a secure cloud-based service where access to the data is controlled by and confined to EBOPRAS assigned authorities. Information kept on this cloud service is encrypted and access to the data is secured by two-factor authentication mechanisms.

This data will remain with the EBOPRAS examination committee and any organisation involved in storing, backing up or other processing of this data will either be EU based or will be bound to preexisting Binding Corporate Rules or have Model Eu contracts signed and in place.

Once your information has been provided to us, access by authorised EBOPRAS administration and examination representatives will be through closed email systems and secure access to the cloud storage volume. Data being accessed by these persons is encrypted.

EBOPRAS representatives who may access and temporarily store data on computing devices are required to have appropriate disk encryption utilities on such devices.

How long we store it for

EBOPRAS needs to keep information perpetually, in order to keep a record of who has applied for examinations, past results and an updated list of FEBOBRAS.

EBOPRAS places limits on the number of times a candidate can sit the EBOPRAS examination, This limitation exists to protect both public interest and the integrity of the EBOPRAS fellowship accreditation. We must therefore maintain a perpetual register of applications by candidates. Rights to erasure may be limited in such circumstances for reasons of public interest in the area of public health in accordance with Article 17 (3C) GDPR

Information relating to examination performance is retained for reference only and is not shared externally.

Sharing your data

Who we might share your data with

Your data may be accessed by EBOPRAS delegates and examiners who maybe involved in examination and accreditation process. Occasionally examiners may be external to EBOPRAS but are bound by their code of ethics and confidentiality.

We may share you data with UEMS, commercial bodies involved in organising and administration of the examination, your national delegates (to the UEMS), your national training body or your national medical associations / regulating bodies.

Your Rights

You have certain legal rights to control your information and the way we process it. This includes:

  1. a right to access your personal information;
  2. a right to request that we correct inaccurate information, or update incomplete information;
  3. a right to request that we restrict the processing of your information in certain circumstances;
  4. a right to receive the personal information you provided to us in a portable format;
  5. a right to object to us processing your personal information in certain circumstances (for example if you believe we are not using your information in a lawful manner, or for the purposes for which it was provided);
  6. a right to withdraw your consent at any time where we have requested your permission to process your information. We will always make it clear where we need your permission to undertake specific processing activities;

In some cases, if you do not agree to the way we process your information, it may not be possible for us to continue to keep you on our accredited fellows register or to make future applications for fellowship.

For more information about your rights or if you would like a copy of the personal information we hold about you please contact us trough the contact form.

If you wish to raise a complaint on how we have handled your personal information, please contact
us in any of the followings ways:

  • by e-mail to the data protection officer: dpo@ebopras.eu or by
  • slow mail:
    to the treasurer of EBOPRAS:

    Professor P.M.N. Werker, Treasurer EBOPRAS

    Chairman and Professor of Plastic Surgery
    Dept of Plastic Surgery, internal post box: BB81
    University Medical Center Groningen, po Box 30.001
    9700 RB Groningen, the Netherlands

We hope that we can address any concerns you may have, but you can always contact the Data Protection Authority in your country of residence from the list in the following link., https://edpb.europa.eu/about-edpb/board/members_en